A disorganized supply closet leads to wasted time, duplicate purchases, and frustration for everyone in the office. Whether you’re managing a small team or a large workspace, maintaining a shared supply area that’s clean, accessible, and easy to restock can save money and improve daily productivity. Here’s how to do it without spending a fortune.
Start With a Clean Slate
Take everything out of the closet and group similar items together. Toss or recycle anything expired, damaged, or long unused. This step is key to understanding what you actually have—and what you no longer need to purchase.
Use Clear, Labeled Storage Bins
Transparency saves time. Opt for clear plastic bins or stackable drawers so supplies are visible at a glance. Label each bin by category (e.g., “Writing Tools,” “Paper Products,” “Mailing Supplies”) to eliminate confusion. Affordable options are available at The Container Store, Target, and Walmart.
Set Up Zones by Frequency of Use
Group high-use items at eye level and near the front of shelves. Less-used or seasonal supplies can be stored higher up or toward the back. This prevents clutter from accumulating and makes it easier to do quick restocks.
Assign One Person as Supply Manager
While everyone may use the closet, assign one team member to oversee its maintenance. This person can track inventory, order refills, and ensure things stay tidy. A simple spreadsheet or inventory app like Sortly can help manage quantities and reorder dates.
Create a Reorder System
Post a checklist or clipboard in the closet for team members to note when items are running low. For digital convenience, create a shared form using Google Forms so staff can submit requests in real time.
Buy in Bulk—and Save
Once your supply closet is organized, you’ll know exactly what to replenish. Buying in bulk saves money and reduces the number of orders you place. Before purchasing, check if you can buy a Staples gift card with cashback or earn cashback with a Target gift card to stack rewards on top of bulk discounts.
Do a Monthly Quick Reset
Once a month, take 15 minutes to reorganize and clean the closet. It keeps the system functional and prevents the return of clutter. Rotate older stock to the front and check expiration dates on items like whiteboard markers, batteries, or disinfectant wipes.
